Agenda Section: Consent
Action Choices: Action
Superintendent's Recommendation: Do Pass
Agenda Section: Consent
Action Choices: Action
Superintendent's Recommendation: Do Pass
Agenda Section: Consent
Action Choices: Action
Superintendent's Recommendation: Do Pass
Agenda Section: Consent
Action Choices: Action
Superintendent's Recommendation: Do Pass
Agenda Section: Consent
Action Choices: Action
Superintendent's Recommendation: Do Pass
Uploaded Files: application/pdf AP Bills May 2018.pdf
Agenda Section: Consent
Action Choices: Action
Additional Information: Mr. Kennedy, our Special Education Director, would like to create a job and add this position to his staff. The purpose of this position would be to help lighten the load for Special Education Teachers. It would be funded out of Special Education Funds.
Superintendent's Recommendation: Do Pass
Agenda Section: Consent
Action Choices: Action
Additional Information: Mr. Sanders, our Ag teacher, is requesting permission to travel to the National FFA Convention October 23 - 28, 2018. His travel request is attached.
Superintendent's Recommendation: Do Pass
Agenda Section: Consent
Action Choices: Action
Additional Information: Through a grant Mr. Aamodt received a new CNC machine. This travel is to get training on how to operate it and is paid by the grant.
Superintendent's Recommendation: Do Pass
Agenda Section: Consent
Action Choices: Action
Additional Information: To: Mr. Dunn and The Sugar-Salem Board of Trustees. On behalf of the Drivers Ed program I am submitting the name of Collin Stewart to become an instructor for the program. He will be under the direction of the present instructors at the High School. I believe he needs board approval for this position. Thank you, Jay Miller Principal @ Valley View High School Vice Principal/Activities Director Sugar-Salem High School Work- (208) 356-0274 ext. 8229 Cell- (208) 313-4473
Superintendent's Recommendation: Do Pass
Agenda Section: Consent
Action Choices: Action
Superintendent's Recommendation: Do Pass
Agenda Section: Presentation/Discussion
Action Choices: Information
Additional Information: Mr. Cook, our Technology Director, will be in attendance to explain the ERATE program to the Board. General Erate Overview: What is it? E-Rate is the commonly used name for the Schools and Libraries Program of the Universal Service Fund, which is administered by the Universal Service Administrative Company (USAC) under the direction of the Federal Communications Commission (FCC). The program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. It is one of four support programs funded through a Universal Service fee charged to companies that provide interstate and/or international telecommunications services How do we use it? We have used this program for over 13 years to help cover the cost of the telephone and internet services for the district. What qualifies? There have been 2 categories of funding. They are called Category 1 and 2. District with high free and reduced numbers get priority and more money. Category 1 - Connectivity (Internet and phone including cell phones) Category 2 - Connections (Switches, routers, Wi-Fi) How much money are we talking about? The amount we get depends on the projects we have going on and our free and reduced numbers. For every project or service, we apply for we have paid 20% of the project and erate pays 80%, this past year and the current year we are paying 40% and erate pays 60%, because our free and reduce numbers have gone down. We have received between $15,000 and $30,000 each year. Each year we apply for services. Changes in recent years have made erate funding better and worse. Worse because Erate no longer pays for telephones including cell phones, but better because it is paying more for switches routers and Wi-Fi. What are we using erate funds for? Category 1 Internet cost are approx. $3700 a month. We used to have the IEN which didn't cost the district anything. Now the IEN is gone, the Internet cost that has been offset by the IEN is now our responsibility. However, if we apply for erate the state will cover the amount not covered by erate, if we didn't apply for erate, they would not pay for any part of the internet services. In recent years, telephone cost are no longer covered and other changes have given us the ability to use Category 2 funds. Category 2, Category 2 funding has been basically untouchable in the past because district with higher free and reduced numbers have, like stated before, have taken all the money. The new formula provides us with the ability to use about $250,000 for category 2 funding. With the state no longer paying for the Wi-Fi in the High School we are going to need to be taking advantage of these funds to replace the HS wireless and while we are at it all wireless and networks through the district. The erate process has its own bidding and procurement process which we have followed and have selected ENA, to build and install the network. The state has added additional funding to the Technology funds to pay for the equipment and with the funds we will be able to get the whole district upgraded and setup instead of just the High School.
Superintendent's Recommendation: No Action Required
Agenda Section: Presentation/Discussion
Action Choices: Information
Superintendent's Recommendation: No Action Required
Agenda Section: Action
Action Choices: Action
Additional Information: Sugar-Salem Junior High School Homeroom Computers Proposal Sugar-Salem Junior High has always tried to channel its efforts to prepare students to be instructionally, athletically, and socially prepared for high school and after. For the 2018-19 school year, Sugar-Salem Junior High and the district’s Information Technology Department are recommending a plan called Homeroom Computers, which is comprised of three components: opportunity, availability, and symmetry. Upon reviewing the bids for the purchase of the replacement computers for the high school, using the money allocated in the last bond, I.T. will be able to purchase the full complement of computers to meet the high school’s enrollment needs as well as enough computers to supply all eighth grade students with the same device. This opportunity, created by careful bidding and maximization of existing resources, will allow the eighth grade junior high students to have a computer for each student. Since the current high school student computers are still serviceable for the word processing and research needs of the younger students, availability comes into play. Rather than store, or even worse give the current high school computers to a recycler, the computers that high school students have used over the past five years will be now be cycled to the incoming seventh grade students. As with the purchase of eighth grade computers from the bond, this practice will allow all seventh grade students to have computer access throughout the school day. Finally, this plan will allow for a degree of technological symmetry for junior high students as they prepare for high school. The current plan will have charging stations capable of charging thirty-two computers in nine classrooms. These will be the computer homerooms. Each morning students will check out their computer with their computer homeroom teacher before classes begin. Students will take the computer with them to all classes. If the computer is not needed that day in a class, each classroom will have a storage compartment will the student can place the computer until the end of the period, and it will not be a distraction. At period’s end, the student takes the computer to the next class. At the beginning of lunch, the student leaves his/her computers in the 4th period class storage compartment and retrieves it at the beginning of 5th period. At the end of the day, a passing time will be built into the bell schedule that will allow the student to return his/her computer to the computer homeroom, where the teacher will check that it has been shut down properly and is plugged into the charger. Students who leave during the day or check out early for an athletic event will check their computers in at the office so as not to disrupt classes. In June 2018, junior high teachers will participate in professional development training on the Canvas software that the high school, BUY-I, Utah State, the College of Eastern Idaho, etc. use to communicate assignments with students and families. During August registration parents will meet with the building principal in small groups for a brief overview of the Homeroom Computer program, its expectations, and its policies. Internet filtering and programs that will be allowed on student computers will be discussed with parents at this time. Parents and students will sign Technology Use Agreements as well as decide whether to purchase the computer insurance, which will be $10 per year with a $30 deductible for 7th grade and a $40 deductible for the 8th grade. The reason for the difference is that the 8th grade will have new computers with a greater cost for parts. The 7th grade will have the 5 year old computers from the high school, with parts which are cheaper. On the first day of school, August 22, computer homeroom teachers will sign out a computer with their name on it This program will allow students to check out computers at the beginning of the day and return them at day’s end, creating a sense of ownership and responsibility in our students.
Superintendent's Recommendation: Do Pass
Agenda Section: Action
Action Choices: Action
Additional Information: Mr. Miller is requesting an additional assistant football coach at the hs. Here is his request. Simply a quick note to let you know that apparently I failed to put an additional football assistant coach on the list I gave at the last board meeting. That was a complete oversight on my part. Please add one position for football. Thank you for approving the other positions. It will be very beneficial in so many ways.
Superintendent's Recommendation: Do Pass
Agenda Section: Action
Action Choices: Action
Superintendent's Recommendation: Do Pass
Additional files: application/pdf FY19 PROPOSED BUDGET.pdf
additional fils2: application/pdf BUDGET 5-31-18.pdf
Agenda Section: Action
Action Choices: Action
Additional Information:
Superintendent's Recommendation: Do Pass
Description: 1. Current Expenditures 2. Laptop Bids - We went out to sealed bid for HS laptops. There were 5 bids that came back. 2 met the spec. 3 did not meet the specs requested in the bid. The bid that won was Troxell for the Acer Travel Mate Spin B. The cost for each device was $307.94 each. The next bid cost was $321 each. The other 3 bids that came in did not meet specs were and are included by but for your information. Lenovo $299. HP $321 Lenovo $349 Laptop Bags are not included in this bid, but those are coming in at just under $10,000 JH Will need cabinets to store homeroom computers also just under $10,000. I also recommend that we spend additional funds allocated for laptops for 8th grade and 5 computers for central classrooms. grades K-2 for a total of 865 New devices. I will then refurbish the HS laptops to cover Homeroom computers from 3rd grad up to 7th grade. 3. Rooftop Heaters at Central Our Mechanical Engineer, Dwayne Sudweeks will be here to provide information. 4. High School Commons Floor Repair We need to replace the tile in the HS commons and Kitchen. We have bids on Tile or polishing the concrete. The low bid is to remove the tile and polish the concrete. The polished concrete in the new addition at the HS has worked well. It is our recommendation to accept the low bid from TVS Floor Coating and Restoration. Their bid is $28,530.10. That is with a 10x10 logo in the center of the floor. The next lowest bid was from Showcase interior to replace the tile. Their bid was 31,414.66. Thank you Tony Rothwell, Director of Maintenance
Agenda Section: Action
Action Choices: Action
Superintendent's Recommendation: Do Pass
Agenda Section: Action
Action Choices: Action
Superintendent's Recommendation: Do Pass
Agenda Section: Action
Action Choices: Action
Additional Information: This year the recommendation is to give both Classified and Administrative staff a 3% raise across the board. The Board simply needs to make that motion in open meeting.
Superintendent's Recommendation: Do Pass
Agenda Section: Action
Action Choices: Action
Additional Information: If the board and SSEA representatives come to agreement in the negotiations process the Board may choose to approve the SSEA Ratification at this time.
Superintendent's Recommendation: Do Pass